The IT governance structure provides a forum within which the University can evaluate opportunities for increased coordination to determine if they would yield increased efficiency and/or improved levels of service.

Each committee has the following responsibilities for their areas of scope:

  • Develop and recommend or approve policy, as appropriate
  • Define and progressively refine the boundary between the services that are provided centrally and the services provided by the academic divisions
  • Participate in budget development through:
    • Approval of changes to priorities and services that do not require incremental funding
    • Review, evaluation, and prioritization of requests for IT investments and services that require incremental funding
    • Escalation of any requests that either require incremental funding or would have broad institutional impact to the IT Executive Committee for review and approval

Committee members include community stake holders and service partners across the University.  It is expected that this IT governance model will continue to evolve over time.


Governance Committees

IT Executive Committee

Chair: Sarah Peyre, Interim Provost and Senior Vice President for Research

The IT Executive Committee is responsible for making decisions on all major IT investments for the University. Chaired by the Provost, this committee reviews the proposals and recommendations of the IT Advisory Committees and provides guidance on IT priorities in alignment with the University’s strategic direction. Membership includes the CFO, Medical Center CEO, Medical Center CFO, Senior VP for Research, University CIO, and Medical Center CIO.


IT Policy Committee

Chair: Sarah Peyre, Interim Provost and Senior Vice President for Research
Co-Chair: Donna Gooden Payne, Vice President and General Counsel

This committee functions differently than other advisory committees as it reviews and approves policy decisions that govern the security of University data and systems. The committee informs the IT Executive Committee of any new policies or changes to existing policies. They oversee the University-wide information security strategy and interact directly with the IT Executive Committee as needed. They will also sponsor communications regarding information security policies or practices that impact the usability of University systems.


Data Analytics Executive Committee

Chair: Sandra (San) Cannon, Chief Data Officer
Co Chair: John Podvin, Associate Vice Provost and Senior University Director for Institutional Research

This committee advises on processes around data access, data definitions, and consistency in reporting and analytics.  Members include leaders in analytics and institutional research from the schools and divisions.


Enterprise Systems Advisory Committee

Chair: Julie Myers, University CIO
Co-Chair: Sandra (San) Cannon, Chief Data Officer
Co-Chair: Steve Wormsley, Director of Research & Academic Information Technology for the School of Medicine and Dentistry

This committee develops and recommends policy decisions that govern access to and provision of the University’s enterprise systems and services. They review and evaluate requests for major investments in enterprise systems and services, such as the replacement of legacy systems, and present recommendations to the IT Executive Committee for approval. Areas of scope include student systems,  finance systems,  human resource systems,  advancement systems, supply chain management systems, and  data warehouse. 


Business Systems Advisory Committee (URMC)

Chair: Jim Forrester, Associate VP of IT Technology and Chief Technology Officer, URMC

This is a special committee where all areas of scope reside exclusively within the Medical Center. This committee will develop and recommend policy decisions that govern access to and provision of the Medical Center’s clinical systems and services, and those of its affiliates. It will review and evaluate requests for major investments in clinical systems and services, such as future enhancements to  eRecord  and  telemedicine, and review major investment decisions with the IT Executive Committee for awareness. 


Research IT Advisory Committee

Chair: Brendan Mort, Director, Center for Integrated Research Computing
Co-Chair: Dirk Bohmann, Senior Associate Dean for Basic Research, School of Medicine and Dentistry
Co-Chair: John Tarduno, Dean for Research Research in Arts, Sciences, and Engineering

This committee develops and recommends policy decisions that govern access to and provision of research computing systems and services at the University. They review and evaluate requests for major investments in research computing systems and services, such as support for the Health Sciences Center for Computational Innovation and big data, and present recommendations to the IT Executive Committee for approval. They also sponsor liaisons with external parties to further support investments in research computing, such as partnerships with government agencies, private corporations, and peer universities.


Educational Technology Advisory Committee

Chair: Eric Fredericksen, Associate Vice President of Online Learning & Associate Professor in Educational Leadership
Co-Chair: Rick Libby, Ophthalmology M&D

This committee develops and recommends policy decisions that govern access to and provision of educational technology systems and services at the University. They review and evaluate requests for major investments in educational technology systems and services and present recommendations to the IT Executive Committee for approval.


Core Technologies Advisory Committee

Chair: Robert Evangelista, Associate CIO of Core Technology Services
Co-Chair: TBD

This committee will develop and recommend policy decisions that govern access to and provision of the University’s network systems and services. They will review and evaluate requests for major infrastructure investments in network systems and services and present recommendations to the IT Executive Committee for approval. Areas of scope include network systems,  telecommunications systems , unified communications,  mobile,  teleconferencing systems, and  video conferencing systems. 


Data Center Systems Advisory Committee

Chair: John Fitzpatrick, Director of Enterprise Data Centers
Co-Chair: TBD, Senior Director Technology & Infrastructure for Medical Center Information Systems

This committee develops and recommends policy decisions that govern access to and provision of the University’s data center facilities. They review and evaluate requests for major infrastructure investments in the Data Center facilities and its associated systems and services, such as servers and storage, and present recommendations to the IT Executive Committee for approval.


Data Security Task Force

Chair: TBD
Co Chair: Mark Ballister, University Chief Information Security & Technology Officer

The University faces ever-increasing security threats to electronically stored data. The Data Security Task Force was established to ensure that we are best able to mitigate those threats. This committee is responsible for the tactical aspects of information security, including developing policy and procedure, overseeing the deployment of technology, assessing risk, recommending strategies for risk mitigation, and developing strategies for education and awareness. 

Members

URMC Privacy & Security Executive Committee

Co-Chair: Adam Anolik, Sr. Vice President & CFO, URMC
Co-Chair: Spencer Studwell, Associate Vice President for Risk Management

This committee will develop and recommend policy decisions that govern access to and provision of the University’s enterprise systems and services. They will review and evaluate requests for major investments in enterprise systems and services, such as the replacement of legacy systems, and present recommendations to the IT Executive Committee for approval. Areas of scope include student systems, finance systems, HR systems, advancement systems, supply chain management systems, and data warehouse.